2013_HardshipWithdrawal

Emergency Withdrawal

Students may request an Emergency Withdrawal when a non-academic emergency situation occurs, which prevents them from completing their coursework (e.g. severe medical problems, traumatic events) and when the timing or nature of the emergency prevents them from voluntarily withdrawing from their classes. Please read below for further details or view the complete Emergency Withdrawal Policy online. Application Forms are available in the Office of the Dean of Students.

Voluntary Withdrawal
Prior to seeking an Emergency Withdrawal, students are encouraged to read the section 1332.40 of the Undergraduate Catalog and section 1314.10 of the Graduate Catalog to see if a Voluntary Withdrawal from courses is more appropriate in their situation. As part of the Emergency Withdrawal process, the Office of the Dean of Students, the Emergency Withdrawal Committee, and the Emergency Withdrawal Appeals and Petitions Committee will consider if the student had the ability to voluntarily withdraw from courses prior to the semester midpoint.

Emergency Withdrawals are subject to the following restrictions:

  1. Students must initiate an application for Emergency Withdrawal no later than two academic years after the semester in which the courses were taken.
  2. Students may request an Emergency Withdrawal in a maximum of two semesters of their enrollment at GSU.
  3. Students may not request an Emergency Withdrawal after degree conferral.

Withdrawing from the current semester
Decisions regarding Emergency Withdrawal requests within the Same Semester of enrollment and prior to the start of the subsequent term are made by the Office of the Dean of Students on a rolling basis. A representative of the Office of the Dean of Students will meet with students requesting a Same Semester Emergency Withdrawal. The meeting provides an opportunity for the student to explain their non-academic emergency and receive immediate assistance and/ or advisement if necessary. Please contact the Office of the Dean of Students to schedule a meeting. View complete Emergency Withdrawal Policy.

Withdrawing from a semester within two years
Decisions regarding hardship withdrawals requested within two academic years after the semester in which the courses were taken shall be made by an Emergency Withdrawal Committee. The Emergency Withdrawal Committee meets once a month. To have your case reviewed in a particular month, you must submit your information on or before the 1st Friday of the month to be reviewed. Application Forms are available in the Office of the Dean of Students. View complete Emergency Withdrawal Policy.

Emergency Withdrawal Appeals
Appeals of the decision of the Office of the Dean of Students or the Emergency Withdrawal Committee are considered by the Emergency Withdrawal Appeal/ Petition Committee. Students must submit their appeal within 90 business days of the original decision.

Appeals of the decision of the Emergency Withdrawal Appeal/ Petition Committee are considered by the Provost. Students must submit their appeal within 10 business days of the original decision.

Petitions of the Emergency Withdrawal Policy Restrictions are reviewed by the Emergency Withdrawal Appeals and Petitions Committee. Petition Forms are available in the Office of the Dean of Students.

View complete Emergency Withdrawal Policy.

Instructor Input:
If the Emergency Withdrawal Appeals/ Petitions Committee is considering granting a waiver to one or more of the Emergency Withdrawal policy restriction(s), the instructor of the course(s) in question, shall be contacted, by the Dean of Students, in advance of the Committee’s meeting, and offered the opportunity to provide a letter to the Committee stating anything the instructor feels is relevant to the case.

Emergency Withdrawal Grades:
If a student is granted an Emergency Withdrawal, W” grades will be automatically awarded. Grades of “W” as a result of the Emergency Withdrawal process do not count against a student’s Voluntary Withdrawal limit. Appeals of the automatic award of a “W” grade may be initiated by either the faculty or the student involved in the case and will be considered by the Provost.

Financial Aid:
Students requesting an Emergency Withdrawal should consult with the Office of Financial Aid to identify the impact that a Withdrawal will have on their Student Account.

Review Timeline:
Typically, students are notified within 15 business days of the decision regarding their case. The Office of the Dean of Students notifies the Office of the Registrar within 15 business days of the decision regarding a student’s case. If a request for Emergency Withdrawal has been approved, the student can anticipate their record to reflect Emergency Withdrawal within 15 business days of the Registrar’s notification.

The Student Success Strategies serve as proactive approaches to preventing withdrawal from classes.

  • When registering for classes for the term, consider personal responsibilities and course demands in order to set a balanced and manageable schedule.
  • Familiarize yourself with your syllabi so that you have a clear understanding of instructor/course expectations.
  • Get in the habit of communicating with your professors; any difficulties in class or challenges outside of the classroom may be resolved/addressed by talking with your instructors about how to improve your classroom performance.
  • Develop support systems with classmates.
  • Be resourceful and seek assistance when needed (e.g., Counseling Center, Student Advisement, Student Support Services, and African-American Student Services & Programs).
  • During mid-point week, meet with your instructors, assess your academic standing in all courses, and make adjustments accordingly.
  • If you have completed the majority of your course requirements and something unexpected happens, confer with your instructor about receiving a grade of “incomplete.” For more information regarding the Georgia State University grading system please see section 1350 of the Undergraduate Catalog or section1328 of the Graduate Catalog.